Government Of India Ministry Of External Affairs v Division, Delhi 497370

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

INSTRUCTIONS-SECTION III-COLUMN-WISE GUIDELINES FOR FILLING UP THE APPLICATION FORM At the beginning of the Application Form there are boxes for affixing photograph, appending signature and thumb impression and giving details of payment of the fee. PHOTOGRAPHS: Recent port size photographs (Three) in colour showing frontal view of full face are required. One photograph is to be pasted on form and two on the PP forms, which is to be filled in duplicate. Black and white photograph, photograph with coloured or dark glassess, Dark Background or in uniform, Polaroid prints or computer prints will not be accepted.The colour photographs should have a light background (preferably white) and should show the full face of the applicant frontally. In the box meant for affixing the photograph, please paste your recent and identical colour photograph of size 3.5 cm x 3.5 cm.. Photograph should fit exactly in the box and in any case not smaller than the box provided in the form. For Jumbo booklets, two additional photographs are required. The photographs on the PP forms have to be cross signed by the applicant whereas photograph on First page of the form is NOT to be signed. Signature/thumb impression should be strictly within the box without touching the boundaries. Thumb impression should be of left hand in case of males and right hand in case of females. (Blue/ Black ball pen to be used for signatures). COLUMN 1 – NAME (WITH DOCUMENTARY PROOF) The name up to 75 character long name can be given and filled in the form. The full name as it should appear in the port should be furnished here. For example, Name: KARUR VAIKUNTA SUBRAMANIYAN RAMANATHAN PILLAI - Write the Surname as “PILLAI” in the boxes provided for Surname and put a comma and write “VAIKUNTA SUBRAMANIYAN RAMANATHAN” as the Given name in the rest of the columns. In case you do not have a surname, just write the given name. No initials should be written and they should be expanded. COLUMN 2 – If you have ever changed your name, please indicate the previous name in full. This will be applicable to a person who has even marginally changed the name or a lady who has changed her name / surname subsequent to the marriage. If there is no change in name at all, kindly write : Not applicable. COLUMN 3 –In case of Male/Female option, please write M or F as applicable in the box space provided. For others, please write ‘X’ in this box. COLUMN 4 – DATE OF BIRTH: The date of birth is filled as dd/mm/yyyy and in words as shown in the birth certificate issued by Municipal/Government Authorities. Proof of date of birth is to be attached. Please see Section IV concerning documents to be attached. COLUMN 5 – PLACE & COUNTRY OF BIRTH: In case born in India, please mention name of place like Village / Town, District, State and if born outside India, mention name of place and country. If born before partition of India, at a place, which now falls within Pakistan or Bangladesh, please fill up the name of place followed by Country as “Undivided India”. COLUMNS 6, 7 AND 8: The name of Father, Mother and Spouse is to be entered in the respective columns. Surnames, if any, in these columns should be mentioned after the given names. In case the applicant is unmarried, column 8 asking for information on name of spouse may be filled as NOT APPLICABLE.

COLUMNS 9 AND 10: Please give relevant details along with date since residing at the given address, telephone No. with area code is required for the purpose of ing in case additional information or document is required by port Office. Mobile phone No. would be useful for sending SMS message to the applicant for the same purpose. If the period of residence given in Column 9 is less than one year on the date of application, please furnish the other addresses with duration of residence. Students staying away from their parents have the option of applying from place of study. In such cases, for proof of address, a bonafide certificate from the Principal/Director/Registrar/Dean of the educational institution is must. An additional set of PP Form is to be submitted for more than one address in last one year. COLUMN 11: Please give details of previous port(s) held. Either the Previous port Number or the file number may be mentioned here along with date of issue and place of issue in the relevant boxes. In case previously applied for port but the same was not received/issued, then the details such as file number, date applied and place where applied should be furnished here. Suppression of facts may attract penal provisions as per the section 12 of the ports Act, 1967. COLUMN 11(a): If ever travelled on Emergency Certificate (EC) or ever deported or repatriated to India at Government cost, then the details of EC number, date and place of issue along with original seizure memorandum, place and country from where deported or repatriated should be furnished in this column. Even if the EC details are not available readily, at least the place and country from where deported or repatriated should invariably be given here. All such applicants should furnish details of circumstances of their repatriation/loss of port in a form of notarized affidavit. COLUMN 12: Details like educational qualifications, visible distinguishing mark and the height in centimeters are to be provided against the respective item. COLUMN 13: The relevant entry as ‘Yes’ or ‘No’ should be marked in the box space provided. If working in Central / State Government, Public Sector Undertakings, Statutory Bodies, a “Identity Certificate” from the concerned office should be attached as per ‘Annexure B’. COLUMN 14: Regarding citizenship, whether it is by birth, descent, registration or naturalization is to be recorded in the box space provided by either B/D/R/N as the case may be. If held any other citizenship before Indian citizenship, then please furnish the previous citizenship in the blank space provided. COLUMN 15: Please write Y or N as applicable. It may be mentioned here that Indian citizens categorized as ECR before leaving the country are required to get a clearance from the Protector General of Emigrants. Applicants in ECR category will have the ECR Stamp put on their ports. In case the port booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status. No ECNR stamp will be affixed on the port. An applicant would be eligible for ECNR status if he/she falls in any one of the following categories and provides documentary proof thereof: PERSONS ON WHOSE PORTS ECR STAMPS WOULD NOT BE AFFIXED: (I) (a) All holders of Diplomatic/official ports. (b)

All GAZETTED Government servants.

(c) All Income-Tax payers (including Agricultural Income-Tax Payees) in their individual capacity. Proof of assessment of income tax and actual payment of income tax for last one year or copy of PAN card to be insisted upon, and not merely payment of advance tax. However, in most cases as an assessment order is not issued separately by the income tax department, income tax returns which are stamped by income tax authorities can be accepted. (d) All professional Degree holders, such as Doctors holding MBBS degree or equivalent degree in AYURVED or HOMEOPATHY, accredited Journalists, Engineers,

Chartered ants, Cost ants, Lecturers, Teachers, Scientists, Advocates, etc. (e)

Spouses and dependent children of category of persons listed from (b) to (d).

(f)

All persons having educational qualifications of matriculation and above.

(g)

Seamen who are in possession of CDC or Sea Cadets, Deck Cadets;

(i) who have ed final examination of three years B.Sc. Nautical Sciences Courses at T.S. CHANAKYA, MUMBAI; and (ii) who have undergone three months Pre-Sea training at any of the Government approved Training Institutes such as T.S.CHANAKYA, T.S. REHMAN, T.S. JAWAHAR, MTI (SCI) and NIPM, CHENNAI, after production of identity cards issued by the Shipping Master, MUMBAI/KOLKATA/CHENNAI. (h) Persons holding Permanent Immigration Visa, such as the visas of UK, USA and Australia. (i) Persons possessing two years diploma from any institute recognized by the National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT) or persons holding three years’ diploma/equivalent degree from institutions like Polytechnics recognized by Central/State Governments. (j) Nurses possessing qualifications recognized under the Indian Nursing Council Act. 1947. (k)

All persons above the age of 50 years.

(l) All persons who have been staying abroad for more than three years (the period of three years could be either in one stretch or broken) and their spouses. (m) All children up to the age of 18 years of age. (At the time of re-issue at the age of 18 years, ECR stamping shall be done, if applicable).. (II) No emigration clearance is required for visiting Bangladesh, Pakistan and all countries in Europe (excluding CIS states), North America, Australia, Japan, New Zealand, South Korea, South Africa and Singapore. The eligible category should be mentioned in the blank space provided under this column and ive documents should be attached with the application. It may be mentioned that with effect from Oct 1, 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). With effect from October 2007, ECR port holders travelling abroad for purpose other than employment will be allowed to leave the country on production of valid port, valid visa and return ticket at the immigration counters at international airport in India. For employment purpose, such port holders require emigration clearance from the office of Protector of Emigrants (POEs). Otherwise, they will be stopped from travelling at the port of exit. Applicants are, therefore, advised to apply for ECNR, if they are eligible, to ensure hassle-free travel abroad. It may be noted that the port booklet will only have ECR category stamped and in case the port booklet does not have ECR stamp, the applicant would be deemed to have been granted ECNR status. COLUMN 16: In this column, while applying for the first time for the minor children who are less than 18 years of age, the details of valid ports held by BOTH OR EITHER parents should be furnished in the relevant column. In such cases, port to their minor child will be issued without any police verification. Further, in the cases where the parents do not hold valid ports, applications for such minors can be made on the basis of three documents of parents details of which are given in para C(B) of Section IV of the port Information Booklet along with Standard affidavit at Annexure I. In all such cases, port to their minor child will be issued on post-police verification basis. A declaration on plain paper as given at annexure H is needed to be filled up in each case. In case the minor child who is between 15 and 18 years of age wishes to

-obtain a full validity port for 10 years, the same can be issued only on submission of Standard Affidavit as in Annexure “I” and any three of the 14 document as mentioned in para C (B) of Section IV of port Information Booklet by the parents and on payment of fee equivalent to the normal port fee i.e. Rs. 1000/- for a 36 pages port, as applicable for an adult. Otherwise the validity of the port is restricted to five years or attaining the age of 18, whichever is earlier. In case of single parent and children born out of wedlock or in case of parents who are judicially separated, a sworn affidavit before a Magistrate, stating the facts of the case along with documentary proof to be submitted as per Annexure “C”. In the NORMAL COURSE the signature/consent of both parents is required for issue of a port to the minor (Annexure “H”). However, if in case the applicant parent is not in a position to get the consent of the other parent, FOR WHATEVER REASON, the parent applying for the port of the minor may sign the form and submit a sworn affidavit as per Annexure “G” stating the facts and circumstances of the case along with the application. The affidavit should also state that in case of a court case he/she would be responsible and not the port office. In such cases, where only one parent is applying, the physical appearance of the child may be requested to ensure the applicant's parent has the actual custody of the child. COLUMN 17: The applicant should give correct information. Suppression of any fact may lead to fine up to Rs.5000 per offence and other penal provisions as applicable under the provisions of the ports Act, 1967 as amended from time to time. COLUMN 18: In this column, the name and address along with Mobile or Telephone number/e-mail of person to be intimated in the event of death or accident is to be furnished. COLUMN 19: This column is a self declaration made by the applicant about owing allegiance to the sovereignty, unity and integrity of India, not voluntarily acquiring the citizenship or travel document from any other country etc. Also this column contains declaration in furnishing true information in the application form and an applicant is aware that it is an offence under the port Act 1967 for giving any wrong information or suppression of any material information in getting the port. The applicant also declares that he has no other port or travel document. Under the space provided, the signature or Thumb Impression (left hand thumb impression for male and right hand thumb impression for female) should be furnished along with date and place of application. COLUMN 20: Photocopies of all documents that are attached as enclosures along with the application form should be listed in the blank spaces provided and each document self attested by the applicant. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

INSTRUCTIONS-SECTION IV-DOCUMENTS TO BE ATTACHED WITH THE APPLICATION (In case the applicant is submitting the application himself/herself, self attested copies of all documents are required to be attached with the application form. Original documents should, however, also be produced which are returned after verification. In case the application is not being submitted by the applicant himself, he can authorize any member of his family to do so with an authority letter. In case of application sent by post, the copies of original documents are to be attested by a GAZETTED Officer or Notary public. A) PORTS

(1) While applying for a fresh port attach two copies of the following documents: (a)

Proof of address (attach one of the following): Applicant’s ration card, certificate from Employer of reputed companies on letter head, water /telephone /electricity bill/statement of running bank /Income Tax Assessment Order /Election Commission ID card, Spouse’s port copy, parent’s port copy in case of minors. (NOTE: If any applicant submits only ration card as proof of address, it should be accompanied by one more proof of address out of the above categories).

(b)

Proof of Date of Birth (attach one of the following): Birth certificate issued by a Municipal Authority or district office of the Registrar of Births & Deaths; Date of birth certificate from the school last attended by the applicant or any other recognized educational institution; or an Affidavit sworn before a Magistrate/Notary stating date/place of birth as per the specimen in ANNEXURE ‘A’ by illiterate or semi-illiterate applicants. N.B.: In the case of applicants born on or after 26.01.89, only Birth Certificate issued by the Municipal Authority or the Office of the Registrar of Births & Deaths is acceptable.

(c)

Citizenship Document if applicant is a citizen of India by Registration or Naturalization.

(d)

Government/Public Sector/Statutory body employees should submit “Identity Certificate” in original (ANNEXURE B) along with Standard Affidavit Annexure I.

(e)

If the applicant is eligible for “ECNR” attach attested copy of ing document (see COLUMN 15 of the INSTRUCTIONS AND GUIDELINES FOR FILLING UP THE APPLICATION FORM).

(f)

If the applicant was repatriated at Government cost, enclose documents to show that the expenditure, if any, incurred by the Government of India on his/her repatriation has been fully refunded to the Government of India, Ministry of External Affairs.

(g)

If the applicant was ever deported to India, give details of Emergency Certificate/port.

(2) When applying for reissue of a port after 10 years, attach: (a) Old port in original with self-attested photocopy of its first four and last four pages, including ECR/ECNR page. (b) Document mentioned at (1) (d), if applicable. (c) Document mentioned at (1) (e), if the old port did not have ECNR stamp or it was issued when the applicant was a minor. (d) If there is any change in address, document mentioned at 1 (a). (e) If the old port does not contain spouse name, copy of marriage certificate issued by the Registrar of Marriage or affidavits as per specimen in Annexure `D’. (3) When applying for a minor’s port attach: (a) A Declaration, affirming the particulars furnished in the application about the minor child as per Annexure-H to be signed by both parents, Annexure “C” (Single parents who are separated but not formally divorced/Single parent of the child born out of wedlock), Annexure “G” (when port is being applied for by single parent or legal guardian).

Annexure“I” (when a minor between 15-18 years of age applies for a full validity 10 year port OR in case either parents who do not hold valid Indian port while applying port for their minor child), as the case may be. (b) Attested photocopy of port, if any, of both parents, applicable.

as

(c) Original ports of parents should be presented for verification of particulars. (d) If one parent is resident abroad, a Sworn affidavit by the parent resident abroad attested by the Indian Mission along with affidavit from parent residing in India as well be submitted. N.B.: Ordinarily the consent of both parents is required for issue of a port to a minor (below 18 years of age). However if it is absolutely not possible due to any reason, the parent applying for a port for his/her minor child may submit an affidavit (Annexure G) and based on the same port application will be processed. In case where the parent(s) is/are resident outside India, such consent from the parent(s), in the form of a sworn affidavit, duly attested by the Indian Mission abroad, is acceptable. In the cases where the minor children who are less than 18 years of age, the details of valid ports held by BOTH OR EITHER parents should be furnished. In such cases, port to their minor child will be issued without any police verification basis. Further, in cases where the parents do not hold valid ports, applications for such minors can be made on the basis of three documents of parents details of which are given in para C(B) of Section IV of the port Information Booklet along with Standard Affidavit Annexure I. In all such cases, port to their minor child will be issued on post-police verification basis. Children of all age (including new borns) must apply for separate ports. However, those below 15 years will be given 5 years validity port or port till 18 years of age. In case the minor child who is between 15 and 18 years of age wishes to obtain a full validity port for 10 years, the same can be issued only on post-police verification basis on submission of Standard Affidavit as in Annexure “I” and three of the 14 document of parents details as mentioned in para C (B) of Section IV of port Information Booklet and on payment of fee equivalent to the normal port fee i.e. Rs. 1000/- for a 36 pages port, as applicable for an adult. In the case of single parents or of parents who are separated but not formally divorced, an affidavit at ‘Annexure C is to be submitted. For Adopted Children: In case of Adopted Children the following documents are to be furnished: i) Valid adoption deed ed as per Indian laws ii) In the case of Christians, Muslims and Parsis, a court order granting guardianship and allowing the child to be taken out of the Country. iii) Copy of the guarantee executed before the Court concerned.

(B) CHANGE OF NAME I.

Following marriage, remarriage or divorce: (a)

A woman applying for change of name/surname in existing port due to marriage must furnish: (i)

Photocopy of the Husband’s port, if any, and

(ii)

(b)

Divorcees applying for change of name OR for deletion of spouse’s name in existing port must furnish (i) (ii)

(c)

An attested copy of marriage certificate issued by Registrar of Marriage OR an affidavit from the husband and wife along with a t photograph, (Specimen at Annexure D).

Certified copy of Divorce decree. Deed poll/sworn affidavit (ANNEXURE ‘E’)

Re-married applicants applying for change of name/spouse’s name must furnish: (i) Divorce deed/death certificate as the case may be in respect of first spouse, and (ii)

Document as at (a) above relating to second marriage.

II. In other circumstances for change of name, the applicant (both male and female) should furnish: (i) Deed poll/sworn affidavit (ANNEXURE ‘E’) (ii) Paper cuttings of two leading daily newspapers in original (one daily newspaper should be of the area of applicant’s permanent and present address or nearby area). (C)

OUT OF TURN ISSUE OF PORT UNDER TATKAAL SCHEME

(A) If an applicant desires to obtain his port under the Tatkal Scheme, a Verification Certificate as per the specimen at ANNEXURE ‘F’ and standard affidavit as Annexure “I” should be submitted along with the TATKAAL fee. The port Issuing Authority shall retain the right to in writing the authenticity of the Verification Certificate from the official who has issued it. All applicants seeking a port out of turn under the TATKAAL Scheme are advised to submit their application, documentation and fee as specified below. No proof of urgency is required for Out-of-Turn issue of port. Post Police Verification shall be done in respect of all ports issued under the Tatkaal Scheme. (B) The applicant also has the option to obtain a port under Tatkal Scheme on submission of three documents from the Fourteen documents as mentioned below, provided one of the three documents is a photo identity document and atleast one of the three is amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”) on non-judicial stamp paper duly attested by a Notary: (a) Electors Photo Identity Card (EPIC); (b) Service Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies; (c) SC/ST/ OBC Certificates; (d) Freedom Fighter Identity Cards; (e) Arms Licenses; (f) Property Documents such as Pattas, ed Deeds etc.; (g) Rations Cards; (h) Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order; (i) Railway Identity Cards; (j) Income Tax Identity (PAN) Cards; (k) Bank/ Kisan/Post Office books; (l) Student Identity Cards issued by Recognized Educational Institutions;

(m) Driving Licenses; and (n) Birth Certificates issued under the RBD Act. (All above documents to be produced in original along with self-attested copies) The TATKAAL fee is in addition to the applicable port fee and payable either in cash or DD in favor of port Officer concerned. The additional fee for out of turn TATKAAL port, would be as follows: Fresh port 1.

Within 1-7 days of the date of Application

Rupees 1,500/- plus the port fee of Rs.1000/-

2.

Within 8-14 days of the date of Application

Rupees 1,000/- plus the port fee of Rs.1000/-

Duplicate port (in lieu of Lost/Damaged port) 1.

Within 1-7 days of the date of Application

Rupees 2,500/- plus the duplicate port fee of Rs.2500/-

2.

Within 8-14 days of the date of Application

Rupees 1,500/- plus the duplicate port fee of Rs.2500/-

Re-issue cases after expiry of 10 years validity 1.

Within 3 working days of the date of application

Rupees 1,500/- plus the port fee of Rs.1000/-

(D) For issue of ports to owner, partners and directors of Companies which are of CII, FICCI & ASSOCHAM, the applicants have to submit Verification Certificate as at Annexure “J” along with Standard Affidavit at Annexure “I”. (E) In case an applicant is in possession of a Verification Certificate (VC) and or three (3) documents as mentioned in para C(B) (a) of Section IV, and Standard affidavit as in Annexure-I, but does not wish to pay the additional fees as required under Tatkaal, he/she will be issued port on post- police verification basis in the normal course. (F) CASES OF LOST/DAMAGED PORTS: The applicant has to fill the port application form and submit the same along with following deeds: i) FIR in original ii) First and last four pages of old port. iii) If there is any change in address, proof of address. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

Fees Structure The following all-inclusive fee is to be paid along with the application form, either by Bank Draft in favour of the port Officer concerned or in cash. In case of DD, full name of applicant and application number to be written on the reverse of the draft. The Bank Code of Issuing Bank, the Demand Draft Number and date of issue of the Demand Draft should be mentioned.Details of payment of fee may be mentioned in the relevant boxes in the application form.

1.

Fresh port (36 pages) of 10 years validity

Rs

(including minors between 15 to 18 years of age, who wish to get a 10 years full validity port) 2.

Fresh port (60 pages) of 10 years validity

Rs.

3.

Fresh port for Minors (below 18 years of Age) of 5 years validity or till the minor attains the age of 18 which ever is earlier.

Rs

4.

Duplicate port (36 pages) in lieu of lost, damaged or stolen port

Rs.

5. 6. 7.

Duplicate port (60 pages) in lieu of lost, damaged or stolen port Police Clearance Certificate/ ECNR/Additional Endorsements In case of Change of Address, Name, Date of Birth, Place of Birth, Appearance, Spouse Name, Name of Parents/Legal Guardian

Rs. Rs. Rs. [Fre pas boo issu

If the application for a new port is made under Tatkaal scheme, tatkaal fee is to be paid in addition to the application fee mentioned above. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

Tatkaal Scheme OUT OF TURN ISSUE OF PORT UNDER TATKAAL SCHEME (A) If an applicant desires to obtain his port under the Tatkal Scheme, a verification certificate as per the specimen at ANNEXURE ‘F’ and standard affidavit as Annexure “I” should be submitted along with the TATKAAL fee. The port Issuing Authority shall retain the right to in writing the authenticity of the Verification Certificate from the official who has issued it. All applicants seeking a port out of turn under the TATKAAL Scheme are advised to submit their application, documentation, colour photographs with white or light background and fee as specified below. No proof of urgency is required for Out-of-Turn issue of port. Post Police Verification shall be done in respect of all ports issued under the Tatkaal Scheme. (B) The applicant also has the option to obtain a port under Tatkal Scheme on submission of three documents from the Fourteen documents as mentioned below, provided one of the three documents is a photo identity document and atleast one of the three is amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”) on non-judicial stamp paper duly attested by a Notary: (a) Electors Photo Identity Card (EPIC); (b) Service Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies; (c) SC/ST/ OBC Certificates; (d) Freedom Fighter Identity Cards; (e) Arms Licenses; (f) Property Documents such as Pattas, ed Deeds etc.; (g) Rations Cards; (h) Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order;

(i) Railway Identity Cards; (j) Income Tax Identity (PAN) Cards; (k) Bank/ Kisan/Post Office books; (l) Student Identity Cards issued by Recognized Educational Institutions; (m) Driving Licenses; and (n) Birth Certificates issued under the RBD Act. (All above documents to be produced in original along with self-attested copies) The TATKAAL fee is in addition to the applicable port fee and payable either in cash or DD in favor of port Officer concerned. The additional fee for out of turn TATKAAL port, would be as follows: Fresh port 1.

Within 1-7 days of the date of Application

Rupees 1,500/- plus the port fee of Rs.1000/-

2.

Within 8-14 days of the date of Application

Rupees 1,000/- plus the port fee of Rs.1000/-

Replacement of port (in lieu of Lost/Damage port) 1.

Within 1-7 days of the date of Application

Rupees 2,500/- plus the duplicate port fee of Rs.2500/-

2.

Within 8-14 days of the date of Application

Rupees 1,500/- plus the duplicate port fee of Rs.2500/-

Re-issue cases after expiry of 10 years validity 1.

Within 3 working days of the date of application

Rupees 1,500/- plus the port fee of Rs.1000/-

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ALL PORT OFFICES FAX & TELEPHONE NUMBERS NAME OF PORT OFFICE

ADDRESS

TELEPHONE NO.

Ahmedabad

Shri M.D.Antani,,I PS Opp. L.D. Engg. College Hostel, Gulbai Tekra, Ahmedabad-6. Shri J.S.Sodhi port Officer SCO No110, RajTower Dist

[email protected] 26309103/04,2630060 26309118 v.in 3

Amritsar

0183-2502104

FAX NO. E-MAIL ADDRESS

[email protected] 2502108 n

Shopping Centre Ranjit Avenue, Amritsar Bangalore

Shri R. Ravindra , RPO 80 Feet Road, 8th Block, Koramangala Bangalore

Bareilly

0581-2546041 Shri. Hans 2549048/ 2547114 Raj ,BDA Building Nainital Road Izatnagar, Bareilly243001 shri.R. A. 0755-2774278 Dhone, 2774277 port Officer Gangotri Complex 2nd Floor, TT Nagar Bhopal462003 Smt. Pa 0674Mohanti,p 2533831/2393991 ort Officer, A17/12, Surya Nagar, Unit VII,Bhubanes war-751003 Shri. Vitul 0172-2606889, Kumar, 2624989,2624988, Regional 2624987,2623209, port Officer, SCO–832,Sector-34-A Chandigarh160022 Smt. Sumathi 044Ravichandran, 28203592/593/594 RPO, 26 28240696 Haddows Road 28219944/28206253 Shastri Bhavan

Bhopal

Bhubaneswar

Chandigarh

Chennai

080-25706100/ 6101/ [email protected] 28252767

Nungambakka m Chennai600034 Cochin

Dehradun

New Delhi

Ghaziabad

Guwahati

Hyderabad

Shri. G. [email protected] B.Balabhaskar, 27715333/27716149/ 27705656 .in RPO, D.No.8- 27715115/27704414/ 2-215 to 219 27708585/4646/4689/4 Kummarguda 747

Secunderabad 500003

Jaipur

Jalandhar

Jammu

KOLKATA

Kozhikode

Lucknow

Shri. Shrawan 0141Kumar Verma, 2702515,2710884,222 port 1250 Officer, J-14 Industrial Area Jhalana Dungri Jaipur Shri. A.K. 0181Mahajan, 2223278,2223274,245 port 2601, 2225991 Officer, 2nd & 3rd Floor Ambika Tower, Police Line Road, Jalandhar. Shri K K 0191Verma, Actg. 2433359,2451085,222 PO Aukaf 3278 Trust Bldg Gandhi Nagar Jammu180004 Shri R 033-22254893, Chattopadhyay 22254084 , Actg. RPO 4 Brabourne Road Kolkata 700001 Shri B 0495Sreekumar 2768869/2769139 port 2767789/2766936 Officer Bye Road Ernhipalam PO Kozhikode673006 Shri 0522S.Z.H.Zaidi 2287125,2287126, RPO Nav 2286846,2287130 Chetna Kendra 10 Ashok Marg Lucknow226001

[email protected] 2287129 n

Malappuram

Mumbai

Nagpur

Panaji

Patna

Shri 0483K.Muraleedhar 2739701/2739702/ an Actg. 273703/2739704 port Officer Intercity Arcade Down Hill Post Malappuram676519 Kerala. Shri Hemand 022-24932699, H. Kotalwar, 24931731,249355, Regional 24935722,24931522, port 24975434 Officer, Manish Commercial Centre 216-A, Dr. Annie Besant Road, Worli, Mumbai400025. Shri N P Keny, 0712-2510646 Actg. port 2511741/2511742 Officer, CGO Complex, B Block, Saminary Hills Nagpur(MS) 440006. Shri 0832B.S.Rokade 2437601,2437602 Actg. PO 2437877 port Bhavan 13-A, EDC Complex Patto Plaza Panaji, Goa403001 Shri B.R. Arya 0612port 2223267,2227943. Officer, D2297377,2210944, Block, 2207378 Maurya Lok Complex Patna.

[email protected] 2227972

Pune

Raipur

Ranchi

Shimla

Srinagar

Surat

Shri T D 020-25675421-22, Sharma Actg. 25679962/ 25675419 port Officer, MSFC Building, 270 Bhamburda, S.B.MargOpp. Symbiosys College, Pune Shri Amarjinus 0771Lakra Actg. 2263921/2263922 port Officer, Sector-4, Pt. Deen Dayal Uppadhyay Nagar, Raipur Shri Herman 0651-2443608 Lakra Actg. 2444044,2443607 port Officer, E-59, Sector-II HEC colony PO Dhurwa Distt. RANCHI Jharkhand Shri 0177-2808942, B.M.Sharma 2658648, 2652395 PO Railway Board Building, IInd Floor Shimla. Shri B S 0194Manavalan 2452405,2451193, port 2451401,2451203 Officer, Hotel 2135472 Lake Breeze Boulevard Road Srinagar Shri P S 0261-2331861-862 Kharadi port Officer APMC Market Poona Kumbharia Road PO Dumbhal

[email protected] 2331863

Surat

Thane

Trichirappalli

Trivandrum

Visakhapatnam

Shri S Y 022-25837803/ Chavan 25829855/ 25832818 port Officer, Vardhan Building, MIDC Wagle Estate Thane Shri 0431-07203-04/ S.Balachandra 27000699,2707011, n port 2716836,2708225 Officer, W.B.Road Trichirappalli620008. Shri 0471-2460132 Balachandran Nair , port Officer, SNSM Building Karalkada Junction, Kaithamukku Trivandrum695024 Shri 0891V.S.D.L.Suren 2745746,2745747 dra , PO, 4311-20/ABC, Subbalakshmi Nagar Visakhapatna m-530016 Andhra Pradesh

[email protected] 2745748

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

LIST OF POST OFFICES / SPEED POST CENTERS PROVIDING SPEED POST PORT SERVICE

Name of the Postal Circle

State

Total Number of PO authorised to accept the port application forms 102

Andhra Pradesh

Andhra Pradesh

Assam

Assam

34

Bihar

Bihar

16

Chhatisgarh

Chhatisgarh

Delhi

Delhi

65

Gujarat

Gujarat

71

Haryana

Haryana

27

Himachal Pradesh

Himachal Pradesh

29

Jammu & Kashmir

Jammu & Kashmir

14

Jharkhand

Jharkhand

24

Karnataka

Karnataka

44

Kerala

Kerala

41

Madhya Pradesh

Madhya Pradesh

52

Maharashtra

Maharashtra

69

Goa North East

Meghalaya

9

3 10

Tripura

9

Manipur

5

Mizoram

5

Arunanchal

4

Nagaland

7

Orissa

Orissa

52

Punjab

Punjab

35

Rajasthan

Rajasthan

35

Tamilnadu

Tamilnadu

140

Uttar Pradesh

Uttar Pradesh

117

Uttaranchal

Uttaranchal

28

West Bengal

West Bengal,

42

Total Andaman &Nikobar Islands Port Blair HPO Andhra Pradesh Adilabad HO Adoni HO

Sikkim,

3

Andaman

1 1093

Allagadda MDG Amalapuram HO Amudalavalasa HO Anakapalli HO Anantpur HO Andhra University SO Armoor HO Avanigadda HO Bapatla HO Bhadrachalam HO Bhimavaram HO Bhongiri HO Bobbili HO Buckinghampet HO Chandragiri HO Chilkaluripet HO Chirala HO Chittoor HO Chodavaram HO Dargamitta HO Dharmavaram HO Eluru HO Engineering college(KDA)SO Gadwal HO Gudivada HO Gudur HO Guntakal HO Hanmakonda HO Hindupur HO Humayunngar PO Huzurabad HO Hyderabad GPO Hyderabad Jubilee HO Jangaon HO Jangareddygudem HO Kakinada HO Kamareddy HO Kandukur HO Kanigiri HO Kavali HO KGM Colls HO Khairatabad HO Kothapeta HO Kovvur HO Kurnool HO Machilipatnam HO Madanapalle HO Mahabubabad HO Mahabubnagar HO Mancherial HO Mandapeta HO Markapur HO Medak HO Miryalguda HO Nalgonda HO Nandyal HO Narsaraopet HO

Narsipatnam HO Nellore HO Nizamabad HO Nuzvid Ho Ongole HO Palmaner MDG Parkal HO Parvathipuram HO Peddapalli HO Pepalle HO Proddatur HO Pulivendla HO Rajampet HO Rajhamundry HO Razole HO RC Puram HO Samalkot HO Sangareddy Ho Sattenapalli HO Secunderabad HO Siddipet HO Sircilla HO SPC Guntur 7 SPC Vijayawada SPC, Khammam Srikakulam HO Srikalahasthi HO Stn. Jadcharla HO Stn. Kachiguda HO Suryapet HO Tadepalligudem HO Tanuku HO Tekkali HO Tenali HO Tirupati HO Trimulghurry HO Vikarabad HO Visakhapatnam HO Visakhapatnam SPC Vizianagaram HO VM Steel Project SO Warangal HO Zahirabad HO Arunachal Pradesh Bomdila Itanagar SPC Naharlagun Tawang Assam Barpeta HPO Barpeta Road MDG Bongaigaon MDG Chariali MDG

Dhemaji MDG Dhubri HPO Dibrugarh Digboi MDG Diphu HPO Doom Dooma MDG Duliajan MDG Goalpara MDG Golaghat HPO Guwahati Guwahati University HPO Haflong MDG Hailakandi HPO Hojai MDG Jorhat Karimganj HPO Kokrajhar HPO Lumding MDG Maligaon Rly HQrs MDG Mangaldoi HPO Morigaon MDG Nagaon HPO Nalbari HPO Nazira MDG North Lakhimpur HPO Rangia MDG Silchar Sivasagar HPO Tezpur HPO Tinsukia HPO Bihar Patna GPO Muzaffarpur HO Ara Aurangabad HO Bhagalpur HO Biharsharif HO Chapra Darbhanga Gaya Gopalganj HO Katihar HO Madhubani HO Motihari HO Munger HO Purnea HO Siwan HO Chhatisgarh Raipur HPO Jabalpur SPC Bilaspur CC Bhilai Durg

Khairagarh Raj Korba Mahasamund RS University Ryp. Delhi Alaknanda Ashok Vihar HO Bawana Chanakya Puri PO Chandni Chowk Civil Lines PO CR Park Darya Ganj Delhi Cantt PO Delhi GPO Delhi University DK PO Dr. Mukherjee Nagar Gandhi Nagar PO Ganesh Pura Golf Link Greater Kailash PO H. Nizamuddin Hauz Khas PO Indra Prastha HPO Jamia Nagar Janakpuri B-I Jangpura PO Jhilmil HO JNU Kalkaji HPO Kamla Nagar Karol Batgh PO Krishna Nagar HO Lajpat Nagar PO Lodi Road HPO Malka Ganj PO Malviya Nagar PO Mangol Puri (N) Model Town – II Najafgarh PO Nangloi PO Naraina HO New Delhi HPO New Seelampur PO Okhla Ind Est SO Onkar Nagar Padam Nagar Palam Village PO Paschim Vihar PO Patel Nagar PO Patpar Ganj PO Punjabi Bagh PO Rajinder Nagar PO Ramesh Nagar HPO

Rohini Saket Samai Pur Sarita Vihar Sarojini Nagar HPO Shahdara PO Shakti Nagar Shakur Basti RS Shalimar Bagh SJ Enclave Speed Post Centre, New Delhi – 01 SRT Nagar PO Sunder vihar PO Tilak Nagar PO Vasant Kunj Goa Vasco SO Madgaon (Goa) Panaji (Goa) Gujarat Ahmedabad GPO Amreli HO Anand HO Ankleshwar MDG Bardoli HO Bayad MDG Bhaktinagar PO Bharuch HO Bhavnagar HO Bhuj HO Billimora HO Dahod HO Daman MDG Dholka HO Dhoraji MDG SO Dhrangadhra MDG Disa MDG Diu PO Fateganj Fatehganj HO Gandhidham MDG Gandhinagar HO Ghatlodia PO Godhra HO Gondal HO Gujarat University Post Office Halol MDG Himatnagar HO Idar MDG Jamnagar HO Jetpur MDG SO Junagarh HO Kalol HO

Keshod PO Kheda HO Limbdi SO Lunawada MDG Mahesana HO Mansa PO Memnagar PO Modasa MDG Morbi MDG Nadiad HO Nanpura HO Narmadanagar PO Naroda IE PO Navarangpur HO Navsari HO Palanpur HO Porbandar HO R.U. Vistar PO Racecourse SO Rajkot HO Rajpipla MDG Revdi Bazar HO Sabarmati PO Sachin PO Sec-16, PO, Gandhi Nagar Silvassa MDG SPBO Ashram Road, Ahmedabad Surat HO Surendranagar HO Udhna PO Una PO Vadodara HO Valsad HO Vapi MDG Veraval PO Viramgam PO Visnagar MDG Vyara SO Haryana Ambala City HO Ambala GPO Ambala GPO Bahadurgarh HO Bhiwani HO Faridabad HO Faridabad HO Fatehabad Gurgaon HO Gurgaon HO Hissar HO Jind HO Kaithal Mandi Karnal HO Karnal HO Kurkshetra HO

Kurukshetra Kurukshetra University Narnaul HO Palwal Panipat HO Panipat HO Rewari MDG Rohtak HO Sirsa HO Sonepat HO Yamuna Nagar HO Himachal Pradesh Baddi SO Baijnath SO Bilaspur HO Chamba HO Chota Shimla-2 Dehra HO Dharamshala HO Hamirpur HO HP Secretariat SO Jawalamukhi SO Kangra HO Kasauli SO Keylong HO Kullu HO Mandi HO Mcleodganj SO Nahan HO Palampur HO Rampur Bsr HO Recong Peo HO Rohru SO Sanjauli SO Shimla GPO Solan HO Summer Hill HO Sunder Nagar T/T HO Theog SO Una HO Yol Camp SO Jammu & Kashmir Jammu Tawi H.O. Srinagar GPO Anantnag HO Baramulla HO Bijbehaara SO Gandhi Nagar HO Kathua HO Katra SO Leh HO Pampore SO Pulwama SO

Reasi SO Sopore SO Udhampur HO Jharkhand BS City HO Chaibasa HO Chatra MDG Daltonganj HO Dhanbad HO Doranda HO Dumka HO Garhwa MDG Giridh HO Godda MDG Gumla HO Hazaribagh HO Jamshedpur HO Jamtara MDG Japla MDG Jhmri Tilaiya MDG Latehar MDG Lohardaga MDG Madhupur MDG Pakur MDG Ramgarh Cantt HO Ranchi GPO Sahibganj MDG Simdega MDG Karnataka Bagalkot HO Bangalore GPO Basavangudi HO, Bangalore Basaveshwaranagar MDG Belgaum HO Bellary HO BG City MDG Bhatkal MDG Bidar HO Bijapur HO Chamarajnagar MDG Channarayapatna SO Chennapatna HO Chickmangalur HO Chitradurga HO Davangere HO Doorvaninagar PO Electronic City PO Gadag HO Gulbarga HO Hassan HO Haveri HO Hubli HO Karwar HO

Kolar HO Madikeri HO Malleswaram MDG PO Mandya HO Mangalore HO Museum Road PO Mysore HO New Thippasandra PO Raichur HO Sakleshpura SO Science Institute, Bangalore Shimoga HO Sirsi HO Thirthahalli SO Tumkur HO Udupi HO Vijayanagar PO Wilson Garden PO Yadgiri HO Yelahanka PO Kerala Angamally Attingal Ayyanthole Chengannur Cochin MG Road Edapally Ettumanur Farook College Kadavanthara Kalamassery Kallai Kandassankadavu Kariavattoms Kerala Agricultural University Kollam Cutcherry Kothamangalam Kottiyam Kozhicode Medical College Kozhicode University Kunnamangalam Nadakkavu Nedumangad Neyyattinkara Paravur Parur Perumbaboor Sasthamangalam SPC Aluva SPC Kochi SPC Kollam SPC Kottayam SPC Kozhikode SPC Thiruvanthapuram SPC Thrissur

SPC Tiruvalla Sulthan’s Bathery Thrissur HO Tripunithura TVM GPO Vaikom Varkala Madhya Pradesh Ashok Nagar MDG Balaghat HO Betul HO BHEL SB Bureau, Bhopal Bhind HO Bhopal GPO C.T.T. Nagar, HO, Bhopal Chhatarpur HO Chhindwara HO Damoh HO Datia MDG Dewas HO Dhar HO Dindori MDG Guna HO Harda MDG Hoshangabad HO Indore City HO Indore GPO Itarsi MDG Jhabua HO Katni HO Khandwa HO Khargone HO Lashkar HO, Gwalior Mandla HO Mandsaur HO Mhow MDG Morar HO Morena HO Narsinghpur HO Neemuch HO Nepanagar SO Piparia MDG Raisen HO Rajgarh (Bio) HO Ratlam HO Ravi Shanker Nagar PO, Bhopal Rewa HO Sagar Cantt HO Satna HO Sehore HO Seoni HO Shahdol HO Shajapur HO Shivpuri HO Sidhi HO

SPC Gwalior RS Tikamgarh HO Ujjain HO Ujjain HO Vidisha HO Maharashtra Ahmednagar Akola Alibag Amravati Andheri Andheri HPO Aurangabad Beed Bhandara Bhusawal Borivali Buldhana Chalisgaon Chandrapur Chembur Chinchbunder Chiplun Dadar Dhule Girgaon Gondia Ichalkaranji Jalgaon Jalna Kalbadevi Kalyan City Kamptee Karad Khamgaon Kolhapur Kolhapur City Latur Mahim Malegaon Malvan Mandvi Miraj Mumbai Central Mumbai GPO Mumbai GPO Nagpur City Nagpur GPO Nagpur GPO Nanded Nasik Nasik Road Osmanabad Palghar Pandharpur

Panvel Paratwada Parbhani Pune City Pune GPO Pune HO Ratnagiri Sangli Satara Sawantwadi Shivaji Nagar HO Shivajinagar, Pune Shrirampur Solapur SPC Aurangabad SPC Nasik Thane Thane HO Wardha Yeotmal Manipur Churachanpur Imphal SPC Lamphelpat Thoubal Ukhrul Meghalaya Barabazar Happy Valley Jowai Laban Laitumkhrah Nonglyer Nongthymmai Rynjah Shillong GPO Tura SPC Mizoram Aizwal SPC Chandmari Kolasib Lunglei Saiha Nagaland Dimapur Dimapur SPC Kohima SPC Mokokch Mon

Tuensang Wokha Orissa Angul HO Aska HO, Ganjam Athagarh HO, Cuttack Balangir HO Balasore HO Barbil MDG Bargarh HO Baripada HO Behrampur(GM) HO Bhadrak HO Bhanjanagar HO, Ganjam Bhawanipatna HO, Kalahandi Bhubaneswar GPO Boudhraj MDG Burla MDG Chandanichowk HO, Cuttack Chatrapur HO, Ganjam Cuttack GPO Deogarh MDG Dhenkanal HO Jagatsinghpur HO Jajpur HO Jajpur Road MDG Jaleswar HO Jeypore(K) HO, Korapur Jharsuguda HO Kendrapara HO Keonjhar HO Khurda HO Korapur HO Malkangiri MDG Nayagarh HO Nimapura Nowrangpur MDG Nuapada MDG Paradeep MDG Paralakhemundi HO, Gajapati Pattamundai MDG Phulbani HO, Kandhmal Puri HO Rairangpur HO Rajgangpur MDG Rayagada HO Rourkela HO Saheednagar MDG Salipur MDG Sambalpur HO Sonepur MDG Soro MDG Sundergarh HO Talcher MDG Uditnagar HO, Angul

Punjab Amritsar HO Batala HO Bhatinda HO Chandigarh HO Dasuya HO Faridkot HO Ferozepur HO Gurdaspur HO Hoshiarpur HO Jagraon HO Jalandhar HO Kapurthala HO Khanna HO Ludhiana O Ludhiana HPO Ludhiana Speed Post Centre Malerkotla Manimajra Mansa SO MG Garh Model Town Moga HO Mukatsar MDG Nabha Nawanshahar MDG Pathankot HO Patiala HO Phagwara HO Punjabi University Rajpura HO Ropar HO Samana Sangrur HO Sirhind SO Taran Taran HO Rajasthan Ajmer Ajmer HO Bahror Banswara Barmer Bayana Beawar Bharatpur Bhilwara Bikaner (HO) Churu Dausa Deeg Dholpur Dungarpur Fatehpur Shekhawati

Jaipur GPO Jaisalmer Jalore Jhalawar Jhunjhunu Jodhpur Jodhpur HO Kishangarh Kota Makrana Moti Dungri, Alwar Nagaur Pali Sawaimadhopur Shastri Nagar, Jaipur Sirohi Sri Ganganagar Tonk Udaipur HO Sikkim Siliguri H.O., Gangtok Speed Post Centre Gangtok HPO Tamilnadu Adyar Adyar PO Ambasamudram HO Ambattur HO Anna Nagar PO Anna Road, H.P.O. Annanagar Arakkonam HPO Arantangi Arasaradi HO Arni HO Aruppukottai Atur HO Avadicamp HO Avnashi SO Besantnagar Bharathidasan Bhavani HO Bodinayackanur HO CBE Collectorate SO Chengam SO Chennai GPO Chepauk PO Chidambaram HO Chinnalapatti SO CMC Hospital SO Coimbatore HO Coonoor HO Cuddalore HO

Devakottai HO Dharapuram HO Dharmpuri HO Dindigul HO Erode HO Fort St. George Gandhinagar SO Gobi HO Graemes Road Gudiyattam HO Hosur SO IIT IIT, PO K.K. Nagar Kallakurichi HO Kalpakkam Kanchipuram HO Kanniyakumari SO Karaikal MDG Karaikudi HO Karur Karur HO Kilakari SO Kodaikanal SO Kovilpatti HO Krishnagiri HO Kulithalai HO Kumbakonam HO Lakshmipuram SO Madurai Mannargudi HO Mayiladuthurai HO Melakaveri HO Metupalayam HO Mylapore HO Nagapattinam HO Nagercoil Namakkal HO Neyveli Nilakottai HO Nungambakkam NDSO Palani HO Palayamkottai HO Palkalainagar SO Pallavaram Papanasam HO Park Town HO Park Town HO Pattukkottal HO Perambalur MDG Periyakulam HO Polachi HO Pondicherry University SO Pondicherry, HPO Pudukkottai HO R.S. Puram HO Rajapalayam HO

Ramanathapuram HO Rameshwaram SO Ranipet HPO Rasipuram SO Saidapet Salem HO Sankarankoil HO Santhome Sattur SO Sirkali HO Sivaganga MDG Sivakasi HO SPC, Chennai Speed Post Business Office, Chennai, Srirangam HO Srivaikundam HO St. Thomas Mount HO Suramangalam HO T. Nagar HPO T.Nagar North Tallakulam HO Tambaram HO Tambaram HPO Tenkasi HO Teynampet Thanjavur HO Theni MDG Thuckalay HO Tindivanam HO Tiruchendur HO Tiruchengodu HO Tiruchirapalli Tirumangalam Tirunelveli HO Tirupattur HO Tirupur HO Tiruthuraipundi HO Tiruvallur HO Tiruvannamalai HO Tiruvarur HO Triplicane, S.O. Turaiyur HO Tuticorin Tuticorin HO Udagmandlam HO Udamalpet HO Vadapalani, PO Vandavasi SO Vellor HPO Villupuram HO Virudhunagar HO Vridhachalam HO Wellington SO West Mambalam Tripura

Agartala SPC Ambasa Arundhutinagar Bishalgarh Dharmanagar SPC Kailashahar Kunjaban Rajakishorepor SPC Ramnagar Uttar Pradesh Agra Fort HO Agra HO Agra SPC Akbarpur HO Alambagh SO Aliganj Sec-C SO Aligarh HO Allahabad City SO Allahabad HO Allahabad KTY HO Allahabad, SPC Amethi SO, Sultanpur Aminabad Park SO Amroha HO Anwarganj SO (SHIFTED FROM Kanpur University SO) Auraiya HO Avas Vikas Colony SO Ayodhya SO, Faizabad Azamgarh HO Badaun HO Bahraich HO Balandshahar HO Ballia HO Balrampur HO Banda HO Bansi HO Barabanki HO Baraut HO Bareilly City SO Bareilly HO Bareilly SPC Basti HO Bijnore HO Canal Colony SO Chandausi SO D.S. Bazar SO Deoria HO Dhampur HO Dilkusha SO Etah HO Etawah HO Faizabad HO Fatehgarh HO Fatehpur HO Firozabad HO

Ghaziabad HO Ghaziabad SPC Ghazipur HO Gomti Nagar SO Gonda HO Gorakhpur HO Gorakhpur SPC Gorakhpur University SO Gurudwara SO H.C. Bench SO Hamirpur HO Hapur HO Hardoi HO IIT Kanpur SO Jaunpur HO Jawahar Bhawan SO Jhansi HO Kanpur Cantt HO Kanpur HO Kanpur SPC Kheri HO Khurja HO Kunraghat HO Lalbagh SO Lalganj HO Lalitpur HO LDA Colony SO Lucknow Chowk HO Lucknow GPO Lucknow, GPO SPC Mahanagar SO Mainpuri HO Mathura HO Mau N Bhanjan HO Meerut Cantt HO Meerut City HO Meerut SPC Mirzapur HO Moradabad HO Moradabad SPC Muzaffarnagar HO Nai Bazar SO, Deoria Nawabganj HO New Hyderabad SO Nirala Nagar SO Noida HO Noida SPC Orai HO Padrauna HO Pilibhit HO Pratapgarh HO Raebareli HO Rajendra Nagar SO Rampur HO Rasra HO RSM Nagar SO Saharanpur SPC

Saharanpur HO Sandila HO Secretariat SO Shahjahanpur HO Shamli HO Sitapur HO Sultanpur HO Unnao HO UPG Camp SO Varanasi Cantt HO Varanasi HO Varanasi SPC Vikas Nagar SO Vrindaban SO Zamania HO Uttaranchal Almora HO Bageshwar MDG Bazpur SO Chakrata SO Dehradurn HO Doiwala SO Gopeshwar HO Haldwani HO Hardwar MDG Kashipur MDG Khatima SO Kichha SO Kotdwar HO Lansdowne HO Mussoorie SO New Tehri HO Pantnagar SO Pauri HO Pithoragarh HO Ramnagar SO Ranikhet HO Rishikesh MDG Rudraprayag MDG Rudrapur MDG Rurki HO Srinagar SO Tallital SO Vikasnagar SO West Bengal Alipore SPC Alipore HPO Arambagh HPO Asansol HPO B.O. BNCC Block, Baliaghat HPO Bankura HPO Barabazar HPO

Barasat HPO Barrackpore HPO Baruipur HPO Beadon Street PO Belgharia HPO Berhampore (WB) HPO Burdwan HPO Chinsurah HPO Contai HPO Coochbehar HPO Cossipore HPO Darjeeling HPO Durgapur HPO Howrah HPO Jhargram HPO Kalyani HPO Kandi HPO Katwa HPO Kolkata GPO Kolkata GPO Krishnanagar HPO Malda HPO Midnapore HPO Nabadwip HPO Raghunathganj HPO Rampurhat HPO Ranaghat HPO Raniganj HPO S.B. Road, Salkia HPO Serampore HPO Speed Post Centre, Kolkata Suri HPO Tamluk HPO

GOVERNME NT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘A’ SPECIMEN AFFIDAVIT TO BE SUBMITTED BY ILLITERATE APPLICANTS AS PROOF OF DATE OF BIRTH IN CASE NO OTHER DOCUMENT MENTIONED AT PARA A (b) OF SECTION IV IS AVAILABLE (To be executed on non-judicial stamp paper)

I …………………S/o W/o D/o ……………….. presently residing at ………………… hereby state as follows:

I was born on ………………. at ……………… situated in the District. ………….. in the State of ……….. I have no documentary proof in of my place and date of birth. I do not possess any educational qualification and I am an illiterate person. I take oath and solemnly declare/affirm that the particulars furnished by me above are correct and that I have not concealed or misrepresented any facts. Place ………… Date ………….. Verified on this …………………… day of …………….. of the year …………….. that the contents of my above affidavit are true and correct to the best of my knowledge and belief and nothing in material has been concealed there from. The contents of the affidavit has been read out to me Deponent Attested Signature and official seal of attesting authority Note: Affidavit to be attested by the Magistrate/Notary In case of notary, notarial stamp would be required

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘B’ ALL CENTRAL GOVERNMENT EMPLOYEES STATE GOVERNMENT EMPLOYEES, EMPLOYEES OF STATUTORY BODIES AND PUBLIC SECTOR UNDERTAKINGS AND THEIR DEPENDENT FAMILY ARE REQUIRED TO PRODUCE A IDENTITY CERTIFICATE (STRIKE OUT PORTION NOT APPLICABLE) (To be given in Duplicate on Original Stationery) Certified that SHRI/SHRIMATI/KUM …………. Son/Wife of Shri ………………… of is a temporary/permanent employee of this (office address) ……………. from ……. (date) ……. and is at present holding the post of ……………….. Shri/Smt./Miss/Mst. ……………….is/are a dependent family member(s) of Shri/Smt…………………………. and his/her identity is certified. This Ministry/Department/Organization has no objection to his/her acquiring Indian port. The undersigned is duly authorized to sign this Identity Certificate. I have read the provisions of Section 6(2) of the ports Act, 1967 and certify that these are not attracted in case of this applicant. I recommend issue of an Indian port to him/her.

It is certified that this organization is a central / State

Government / Public Sector / undertaking / statutory body. The Identity Card Number of Shri/Smt (employee)…………………………is………………… Ref. No. &

Date …………….. Designation, address & Tel No.

Name,

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘C’ AFFIDAVIT TO BE SUBMITTED WITH THE APPLICATION FOR A PORT OF A MINOR CHILD BY EITHER PARENT (WHO ARE SEPARATED BUT NOT FORMALLY DIVORCED) OR BY A SINGLE PARENT OF THE CHILD BORN OUT OF WEDLOCK

(To be executed on non-judicial stamp paper) I, (name of single parent) solemnly declare and affirm as follows: 1. 2.

That I am the mother/father of (name of the child) who is a minor child and on whose behalf I have made an application for his/her port. That I am judicially separated from the mother/father of (name of minor). OR That no legally valid marriage ever existed between me and Mr./Ms.(the

father/mother the minor child)

OR The father/mother of (name of the child) has deserted me after conception/ delivery 3.

That (name of the minor) is exclusively under my care and custody since separation/delivery. Signature & address of Deponent

Date: (Sworn before the First Class Judicial Magistrate or Notary Public)

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘D’ SPECIMEN AFFIDAVIT TO BE SUBMITTED ALONG WITH APPLICATION FOR PORT BY A WOMAN APPLICANT FOR CHANGE OF NAME AFTER MARRIAGE (T AFFIDAVIT TO BE SUBMITTED ALONG WITH HER HUSBAND)

(To be executed on non-judicial stamp paper) We

1……………………………………………………………………………… (maiden name of wife) 2.………………………………………………………………………………. (name of husband) solemnly declare and affirm as under:

1.That we are married under ……………………….Marriage Act/Rights/Customs and are living together as married couple since…………………………………………… (date of marriage) 2..That ……………………………….. would henceforth be known as ………………… (maiden name of wife) marriage)

(name of wife after

by virtue of our marriage. 3.That our t photograph is affixed below. Date: Signature & address of

Deponents

1……………………….

2……………………… Note:

1. This affidavit may be sworn before a Magistrate/Notary. 2. The t photograph of the couple is to be pasted on the bottom left hand side of the affidavit paper and attested by the Magistrate/Notary with his/her signature and rubber stamps (half on the photograph and half on the affidavit) 3. Declaration 2 above to be ignored by applicants who seek endorsement of name of spouse in respect of reissue of a previously issued port. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘E’ SPECIMEN AFFIDAVIT FOR CHANGE IN NAME/DEED POLL/SWORN AFFIDAVIT (On non-judicial stamp paper) By this deed I, the undersigned……………….(New Name) previously called ………………. (Old name), doing……………………(give profession or vocation) and resident of …………………………(address) solemnly declare:-

1. That for and on behalf of myself and my wife and children and remitter issue wholly renounce/relinquish and abandon the use of my former name/surname of ……………………….and in place thereof I do hereby assume from this date the name/surname ……. and so that I and my wife, children and remitter issue may hereafter be called, known and distinguished not by my former name/surname, but assumed name/surname of ……………………… 2. That for the purpose of evidencing such my determination declare that I shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions, private as well as upon all occasions whatsoever use and sign the name of …….. as my name/surname in place and in substitution of my former name/surname. 3. That I expressly authorize and request all persons in general and relatives and friends in particular, at all times hereafter to designate and address me, my wife, my children, remitter issue by such assumed name/surname of …………………..accordingly. 4. In witness whereof I have hereunto subscribed my former and adopted name/surname of ………….. and ……… affix my signature and seal, if any, this ………………….. day of ………….. Signed sealed and delivered by the above name Former name…………… Date…… In the presence of: Name………………..

Name ………………….

Address…………….

Address ………………..

(This deed poll/affidavit may be signed and attested in presence of a Magistrate/Notary or Consular Officer in an Indian Mission abroad) Note: In case of change of name, applicant should insert ments in two reputed newspapers (one local newspaper of the area in which he/she is residing and 2nd in newspaper of the area of permanent address) and submit original newspapers at time of applying for port in his/her new name. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘F’ SPECIMEN VERIFICATION CERTIFICATE (FOR PORT UNDER TATKAL ONLY) (On official stationery of ing authority) (To be given in Duplicate* along with Standard Affidavit as at Annexure “I” ) Reference Number Applicant’s Photo (Verification Certificate issuing officer should attest the photograph of the applicant with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate). Verification Certificate This is to certify that Sh./Smt./Kum. ……………………….. son of/wife of/daughter of …………………. whose personal particulars are given below has good moral character and

reputation and that after having read the provisions of Section 6(2) of the ports Act, 1967. I certify that these provisions are not attracted in case of this applicant and I, recommend issue of an Indian port to him/her. Applicant has been staying at his/her address continuously for the last one year. Date of Birth

……………………………….

Place of Birth

……………………………….

Educational Qualification

……………………………….

Profession (Govt./Private Service/Others)

………………………………..

Permanent Address

………………………………..

Present Address

………………………………..

Place Office Address with location Date:

Signature ……………………. Office Seal Full Name …………………. Designation …………………. I Card No. ……………………… (Enclose a photocopy of I Card) Telephone No. (O)…………..(R)……… Mobile No………………………………

Notes: 1. The applicant’s port size photograph is also required to be affixed on the Verification Certificate and attested by the officer issuing the Verification Certificate with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate. 2. If the applicant has resided at more than one place during the last one year then all previous addresses with the relevant dates should be mentioned. 3.

This Verification Certificate may be got signed by any of the following: (i)

An Under Secretary/Deputy Secretary/Director/t Secretary/Add. Secretary/Special Secretary/Secretary/Cabinet Secretary to Government of India.

(ii)

A Director/t Secretary/Additional Secretary/Special Secretary/Chief Secretary to a State Govt.

(iii) (iv)

A Sub-Divisional Magistrate/First class Judicial Magistrate/Additional DM/District Magistrate of the district of residence of applicant. A District Superintendent of Police, DIG/IG/DGP of district of residence of applicant.

(v) A Major and above in the army, Lt. Commander and above in the Navy and Sq. Leader and in the Air Force. (vi)

The General Manager of a Public Sector Undertaking

(vii) All of any All India Service or Central Service who are equivalent to or above the rank of an Under Secretary to the Government i.e. in the pay scale of Rupees 10,000-15,200 or above. (viii) Resident Commissioners/Additional Resident Commissioners of all State Governments based in Delhi. (ix) Concerned Tehsildars or Concerned SHO’s for an applicant staying in the area under his/her jurisdiction. (x) The Chairmen of the Apex Business Organizations i.e.FICCI, CII and ASSOCHAM in respect of owners, partners or directors of the companies that are of the concerned Chamber in prescribed performa as at Annexure “J”. 4. Anyone who issues incorrect verification certificate may be prosecuted under section 12(2) of the port Act, 1967. 5.

5.

SECTION 6(2) (C) OF THE PORT ACT, 1967

“Subject to the other provisions of this Act, the port authority shall refuse to issue a port or travel document for visiting any foreign country under clause ( C ) subsection 5 of anyone or more of the following grounds, and on no other ground, namely: (a)

that the applicant is not a citizen of India. (b) that the applicant may, or is likely to engage outside India in activities prejudicial to the sovereignty and integrity of India. (c) that the departure of the applicant from India may, or is likely to be detrimental to the security of India. (d) that the presence of the applicant outside India may, or is likely to prejudice the friendly relations of India with any foreign country. (e) that the applicant has, at any time during the period of five years immediately preceding the date of his application been convicted by a court of India for any offence involving moral turpitude and sentenced in respect thereof imprisonment for not less than two years. (f) that criminal proceedings in respect of an offence alleged to have been committed by the applicant are pending before a court in India. (g) that a warrant or summons for the appearance, of a warrant for the arrest, of the applicant has been issued by a court under any law for the time being in force or that an order prohibiting the departure from India of the applicant has been made by any such court. (h) That the applicant has been repatriated and has not reimbursed the expenditure incurred in connection with such repatriation. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘G’ DECLARATION OF APPLICANT PARENT OR GUARDIAN IF PORT IS FOR MINOR (one parent not given consent) : IN THE FORM OF A SWORN AFFIDAVIT BEFORE JUDICIAL MAGISTRATE ON NON-JUDICIAL STAMP PAPER I/We …………………………………………………………………….solemnly declare and affirms as follows: (Name of the Parent/Guardian applying for port)

1. That I/We am/are the mother/father/parents/guardians of …………………………………………………………..who is a minor child and on whose behalf (Name of the Minor Child) I/We have made an application for his/her port. 2. Signature/Consent of Mr/Mrs…………………………………………………………………….who is father/mother/parents of the child has not (Name of the father/Mother) been obtained by me for the following reasons: 3. That I/We only am/are taking care of ………………………………………………………………………………he/she is exclusively in my physical custody. (Name of the minor child) 4.

I/We also affirm that in the case of a court case arising due to issue of a port to the minor child…………………………………………. (Name of the minor child)

I/We would be solely responsible for defending the case and not the port Issuing Authority. Date : Signature & Address of the parent (s) guardian(s) applying for the port ______________________________________________________________________ ______________________________________ GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘H’ DECLARATION OF APPLICANT PARENT OR GUARDIAN IF PORT IS FOR MINOR: ON PLAIN PAPER I/We affirm that the particulars given above are in respect of (name of the child) …………………………………… son/daughter of Shri. ………………………………………………… and Shrimati ……………………………………………………… of whom I/we am/are the Parents/Single Parents/Applicant Parent/Guardians. He/She is a Citizen of India. His/Her date of birth/place of Birth is ----------. I/We undertake the entire responsibility for his/her expenses. I/We solemnly declare that he/she has not lost, surrendered or been deprived of his/her citizenship of India and that the information given in respect of him/her in this application is true. It is also certified that I/we am/are holding/not holding valid Indian port(s) and the name of the child mentioned is not included in port of either parent. _____________

/

_________________

OR___________________ Father (Signature)

Mother (Signature)

Legal Guardian

(Signature) _________________________________________________________________________________ ___________________________

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘I’ AFFIDAVIT (To be executed on appropriate non-judicial stamp paper and attested by a Notary Public) (One original and one self-attested photocopy) I, name),________________Son of _________________________residing at ______________________Date of Birth______ being an applicant for issue of port, do hereby solemnly affirm and state as follows: 1.

That the names of my parents and spouse are as follows: (i) Father

:

(ii) Mother

:

(iii) Wife/Husband

:

2. That I am from……………………….

continuously

resident

at

the

above

mentioned

address

3.

That I am citizen of India by birth/descent/registration/naturalization and that I have neither acquired the citizenship of another country nor have surrendered or been terminated/deprived of my citizenship of India.

4.

That I have not, at any time during the period of five years immediately preceding the date of this affidavit, been convicted by any court in India for any offence involving moral turpitude and sentenced in respect thereof to imprisonment for not less than two years;

5. That no proceedings in respect of any criminal offence alleged to have been committed by me are pending before any criminal court in India; 6. That no warrant or summons for my appearance, and no warrant for my arrest, has been issued by a court under any law for the time being in force, and that my departure from India has not been prohibited by order of any such court; 7. That I have never been repatriated from abroad back to India at the expense of Government of India/I was repatriated from abroad back to India at the expense of Government of India, but reimbursed expenditure incurred in connection with such repatriation. 8. That I will not engage outside India in activities prejudicial to the sovereignty and integrity of India. 9.

That my departure from India will not be detrimental to the security of India.

10. That my presence outside India will not prejudice the friendly relations of India with any foreign country. Place: Date : DEPONENT

VERIFICATION Verified on…..(date) at …………. (place) that the contents of the above mentioned affidavit are true and correct and nothing material has been concealed. DEPONENT

GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

ANNEXURE ‘J’ SPECIMEN VERIFICATION CERTIFICATE (To be given {in Duplicate* along with Standard Affidavit as at Annexure “I"} by Chairmen of Apex Business Organizations to the Owners, Partners Or Directors of the Companies having hip of the Concerned Chambers) (Official stationery of ing authority) Reference Number Applicant’s Photo (Verification Certificate issuing officer should attest the photograph of the applicant with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate). Verification Certificate This is to certify that Sh./Smt./Kum. ……………………….. son/wife/daughter of …………………. whose personal particulars are given below has good moral character and reputation and that after having read the provisions of Section 6(2) of the ports Act, 1967. I certify that these provisions are not attracted in case of this applicant and I, recommend issue of an Indian port to him/her. Applicant has been staying at his/her address continuously for the last one year. Date of Birth

……………………………….

Place of Birth

……………………………….

Educational Qualification

……………………………….

Profession …………………………………………………………………………………………………………………... Permanent Address

………………………………..

Present Address

………………………………..

Place Office Address with location Date:

Signature ……………………. Office Seal Full Name ………………….

Designation …………………. Name of the Chamber . ……………… Telephone No. (O)…………..(R)……… Mobile No……………………………… Notes: 1. The applicant’s port size photograph is also required to be affixed on the Verification Certificate and attested by the officer issuing the Verification Certificate with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate. 2. If the applicant has resided at more than one place during the last one year then all previous addresses with the relevant dates should be mentioned. 3. Anyone who issues incorrect verification certificate may be prosecuted under section 12(2) of the port Act, 1967. 4.

SECTION 6(2) (C) OF THE PORT ACT, 1967

“Subject to the other provisions of this Act, the port authority shall refuse to issue a port or travel document for visiting any foreign country under clause ( C ) subsection 5 of anyone or more of the following grounds, and on no other ground, namely: (a)

that the applicant is not a citizen of India.

(b) that the applicant may, or is likely to engage outside India in activities prejudicial to the sovereignty and integrity of India. (c) that the departure of the applicant from India may, or is likely to be detrimental to the security of India. (d) that the presence of the applicant outside India may, or is likely to prejudice the friendly relations of India with any foreign country. (e) that the applicant has, at any time during the period of five years immediately preceding the date of his application been convicted by a court of India for any offence involving moral turpitude and sentenced in respect thereof imprisonment for not less than two years. (f) that criminal proceedings in respect of an offence alleged to have been committed by the applicant are pending before a court in India. (g) that a warrant or summons for the appearance, of a warrant for the arrest, of the applicant has been issued by a court under any law for the time being in force or that an order prohibiting the departure from India of the applicant has been made by any such court. (h) That the applicant has been repatriated and has not reimbursed the expenditure incurred in connection with such repatriation. GOVERNMENT OF INDIA MINISTRY OF EXTERNAL AFFAIRS V DIVISION, DELHI

Authority Letter To The port Officer port Office… Sir,

I hereby authorize Sh./Smt./Kum.………son/wife/daughter of … resident of … whose signature is attested below to submit application on my behalf and to collect my old port and other original documents on my behalf. Yours faithfully, (Signature with name of the applicant) Signature of authorized representative Attested Signature of the applicant NB: It is essential for the representative to have some identity document bearing his/her photograph. Copy of identity document to be attached with authority letter.